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Lost your original marksheet? Don’t worry! This guide explains how to get a duplicate marksheet if your original certificate is lost. Learn about the application process, required documents, possible fees, and where to apply for a replacement. Whether you have lost your Class 10 or Class 12 marksheet, understanding the correct procedure can help you obtain a duplicate document and continue your education or complete other important formalities. Always check the official board or university guidelines for the latest requirements.

Quick Answer: To get a duplicate mark sheet, file a police complaint (FIR or lost report), buy a non-judicial stamp paper and write an affidavit, fill the application form of your board or university, attach your ID and exam details, pay the fee, and submit it online or at the office. You usually get the duplicate mark sheet in 2 to 6 weeks.

Table of Contents

1. What is a duplicate mark sheet?
2. Is a duplicate mark sheet valid?
3. Documents you need
4. Step-by-step process (offline and online)
5. Board-wise and university-wise guide
6. Fees and time in 2026
7. Common mistakes to avoid
8. Pro tips to save time
9. 10 FAQs (voice-search friendly)
10. Final words

What Is a Duplicate Mark Sheet?

A duplicate mark sheet is a new copy of your original mark sheet. Your school board, university or college gives it to you when your original is lost, stolen, burnt, torn or damaged.

It shows the same marks, roll number and result as your original. It is issued by the same authority, so it has the same value.

You may also hear these words:

• Duplicate marksheet
• Lost marksheet copy
• Replacement mark sheet
• Marksheet reissue
• Certified true copy of marksheet

They are close in meaning, but the exact name can change from one board or university to another.

Is a Duplicate Mark Sheet Valid?

Yes, a duplicate mark sheet is valid. You can use it for:

• College or university admission
• Government and private jobs
• Passport and visa applications
• Higher studies in India or abroad
• Scholarship forms

One small note: the document may say "Duplicate" on it. This is normal. Employers and colleges know it is an official re-issue.

Documents You Need (Checklist for 2026)

Keep these ready before you start. Rules may differ a little by board, so always check the official website.

1. Filled application form for the duplicate mark sheet (from the official site or office)
2. FIR or lost report copy (some boards ask for an FIR, some accept an online lost report)
3. Affidavit on non-judicial stamp paper saying the mark sheet is lost (attested by a notary or magistrate)
4. Photo ID proof such as Aadhaar card, PAN card, passport or voter ID
5. Passport-size photos (usually 2)
6. Proof of exam details, such as roll number, year of passing, school or college name
7. Photocopy of the lost mark sheet (if you have one)
8. Fee payment receipt (demand draft, challan or online receipt)
9. Newspaper advertisement (needed by a few universities only)

Tip: If you do not remember your roll number, ask your school or college. They can find it from old records.

Step-by-Step: How to Get a Duplicate Mark Sheet

Step 1: Search Once More, Then Report the Loss

Check your house, old bags, files and lockers once more. If you still cannot find the mark sheet, move to the next step.

Step 2: File a Police Complaint or Lost Report

• Go to the nearest police station and ask for an FIR or a Lost Article Report.
• Many states now allow you to file a lost document report online on the state police portal. This saves time.
• Write clear details: your name, board or university, roll number, year of passing and the date or place where you think it was lost.
• Keep 2 to 3 photocopies of the FIR or report.

Step 3: Make an Affidavit

• Buy a non-judicial stamp paper (the value depends on your state, usually ₹10 to ₹100).
• Write on it that your original mark sheet is lost and that you will return it to the board if you find it.
• Get it signed and attested by a notary (or an executive magistrate).

Step 4: Get the Application Form

• Visit the official website of your board or university and look for "Duplicate Marksheet", "Duplicate Certificate" or "Student Services".
• You can also collect the form from the exam section or regional office.
• Fill it with care. Your name, father's name, roll number and year must match the old records.

Step 5: Pay the Fee

• Pay as the board says: online (UPI, net banking, card), challan or demand draft.
• Keep the receipt safe. You will need it to track your request.

Step 6: Submit Your Application

• Online: Upload scanned copies of all documents in the required size and format (usually PDF or JPG).
• Offline: Submit the full set at the exam branch, regional office or college office. Ask for an acknowledgment slip.

Step 7: Track Your Application

• Use the application number to check status on the website.
• If there is no update for 15 days, call or email the exam section politely.

Step 8: Collect or Receive Your Duplicate Mark Sheet

• Some boards send it by speed post.
• Others ask you to collect it in person with your ID.
• Check every detail (name, marks, roll number, date of birth) as soon as you receive it. If there is an error, report it right away.

Board-Wise and University-Wise Guide (India)

The broad steps are the same everywhere. These are the small differences to know.

CBSE (Class 10 and Class 12)

• Apply to the CBSE regional office that covers your school's area.
• A police report or affidavit is normally needed.
• Check the CBSE official website for the latest form, fee and process.
• You can also use DigiLocker to get a digital copy of your mark sheet, which is accepted as valid in many places.

State Boards (UP Board, Bihar Board, Maharashtra Board, Rajasthan Board, and others)

• Apply to your state board office or through its student portal.
• Many states have started online duplicate mark sheet services, so check the board website first.
• Some boards ask you to apply through your school principal.

University Mark Sheets (Degree, Diploma, Post Graduation)

• Apply to the controller of examinations or exam section of your university.
• Some universities ask for a newspaper notice in a local paper.
• Your college can forward your application, which can make it faster.

Diploma and ITI Mark Sheets

• Contact the state technical education board or the NCVT/SCVT office.
• Carry your admission details and ID proof.

Smart move: Check whether your result is on DigiLocker or the National Academic Depository (NAD / ABC platform). If it is, you can download a verified digital copy in minutes, even before your duplicate arrives.

Fees and Time in 2026

Fees and timelines change by board and university. This is a general idea only:

Item	Usual Range
Stamp paper for affidavit	₹10 to ₹100 (state-wise)
Notary charges	₹50 to ₹300
Board or university fee	Often a few hundred to a couple of thousand rupees
Processing time	About 2 to 6 weeks
Urgent or tatkal service	Faster, but costs extra (where available)

Important: Always confirm the exact fee on the official website. Do not trust agents who ask for large extra money.

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Common Mistakes to Avoid

• Wrong spelling of your name or your father's name
• Missing FIR or affidavit
• Unclear scanned documents
• Paying the wrong fee or paying to a wrong account
• Applying to the wrong office
• Trusting fake websites and agents. Only use websites ending in .gov.in, .nic.in, .ac.in or the board's verified site
• Not keeping photocopies of everything you submit

Pro Tips to Save Time

1. Make a digital copy of every important document and keep it in DigiLocker or Google Drive.
2. Apply early if you need the document for admission or a job.
3. Ask for a provisional certificate or a verification letter from your school or college for urgent needs.
4. Keep your phone number and email correct in the form so you get updates.
5. Use registered or speed post and keep the tracking number.
6. Never pay in cash without a receipt.
7. After you get the duplicate, make 5 color photocopies and keep the original in a safe file.

10 FAQs: Duplicate Mark Sheet 

1. How can I get a duplicate mark sheet if I lost my original?

File a police complaint or lost report, make an affidavit on stamp paper, fill the application form of your board or university, attach your ID and exam details, pay the fee and submit it online or offline. You will receive your duplicate mark sheet after verification, usually in a few weeks.

2. Can I apply for a duplicate mark sheet online?

Yes, in many cases. Several boards and universities now offer online forms and fee payment. You upload scanned documents and track the status online. If your board has no online option, you must apply in person or by post at the exam office.

3. Is an FIR compulsory for a duplicate mark sheet?

Not always. Some boards need an FIR, some accept a lost article report, and some only need an affidavit. Check your board's rules. A police report is the safest document to keep ready, because it supports your claim.

4. How long does it take to get a duplicate mark sheet?

It usually takes 2 to 6 weeks. Some places are faster, and some are slower in busy exam seasons. Apply early and track the status to avoid delay.

5. How much does a duplicate mark sheet cost in 2026?

The fee depends on your board or university. Along with that fee, you pay for stamp paper, notary and printing. Check the official website for the latest fee list, because the amount can change every year.

6. Is a duplicate mark sheet as valid as the original?

Yes. It is issued by the same authority and accepted for jobs, admissions, visa and passport work. It may carry the word "Duplicate", which is normal and not a problem.

7. What if I don't remember my roll number?

Ask your school or college, which can find it from old records. You can also check old admit cards, fee receipts, result photos or the result portal, where you can search by name and date of birth for some boards.

8. Can I get a digital copy of my mark sheet quickly?

Yes. If your board uploads results to DigiLocker or the Academic Bank of Credits (ABC) / NAD platform, you can download a digital mark sheet in minutes. It is accepted in many offices and is a great help while you wait for the paper duplicate.

9. Can someone else apply on my behalf?

Yes, in many cases a family member can apply with an authority letter, their own ID proof and your ID proof. Some offices want the student to be present, so check the rule before sending someone.

10. What should I do if my application is rejected or delayed?

First read the reason given. Most rejections happen due to wrong details, missing documents or unclear scans. Correct the issue and apply again. If it is only delayed, call or email the exam section with your application number, and if needed meet the controller of examinations or file a request through the board's grievance portal.

Deep Dive: What to Do in the First 48 Hours After Losing Your Mark Sheet

The first two days matter most. Acting fast protects you from misuse and saves time later.

1. Do not panic. Your marks are safely stored in the board or university records. Nobody can erase your result.
2. Search properly. Check old school bags, cupboards, car, office drawers, relatives' homes and any courier or file you gave to a college or employer. Many people find the mark sheet in an old admission file.
3. Call your college or school. Ask if they kept a photocopy or a verified copy in your admission file. Many colleges keep one.
4. Collect proof of your result. Take a photo of any old result copy, admit card, fee receipt or online result page. These help the board find your record fast.
5. Download your digital copy. Check DigiLocker, the board result portal or the university student login.
6. File the lost report. Do this within 1 to 2 days, so that the date of loss is clear on paper.
7. Inform your employer or college if they were holding your original. Ask them to return it or issue a written note.

Why reporting fast matters: A mark sheet has your name, roll number and date of birth. If it falls into the wrong hands, someone could try to misuse it. A dated police report protects you.

Understanding the Difference: Mark Sheet vs Certificate vs Other Documents

Many students mix these up. Knowing the difference stops you from applying for the wrong document.

Document	What it is	Who issues it	Can it be duplicated?
Mark Sheet / Statement of Marks	Shows subject-wise marks or grades	Board or university	Yes, as a duplicate
Passing Certificate	Proof that you passed the exam	Board or university	Yes, as a duplicate
Migration Certificate	Needed to move to another board or university	Board or university	Yes, with a request
Provisional Certificate	Temporary proof until the final degree comes	University or college	Yes, in most cases
Degree Certificate	Final proof of a completed degree	University	Yes, but needs a longer process
Transfer Certificate (TC)	Proof that you left a school	School	Yes, from the same school
Character Certificate	Shows your conduct	School or college	Fresh copy can be issued

Simple tip: If you lost both the mark sheet and the passing certificate, apply for both together in one go. Many boards allow this, and it saves time and money.

Sample Formats You Can Copy (Edit with Your Details)

Below are simple formats. Change the details to match yours. Final wording depends on your board or state, so check once before you submit.

1. Sample Lost Report for Police Station

2. Sample Affidavit Text (To Be Typed on Stamp Paper)

1. That I passed the [Exam Name] in the year [Year] from [Board/University], with Roll Number [Roll No.].
2. That my original mark sheet has been lost and is not traceable despite my best efforts.
3. That I have filed a report at [Police Station] on [Date].
4. That if I find the original, I will return it to the issuing authority immediately.
5. That the statements above are true to the best of my knowledge.

3. Sample Application Letter for Duplicate Mark Sheet

4. Sample Authority Letter (If Someone Else Applies for You)

How Each Document Helps (Why You Need Every Paper)

Understanding the reason behind each paper makes you less likely to skip one.

• Lost report or FIR: Shows that you did not sell or misuse the original.
• Affidavit: Is a legal promise that the loss is real and that you will return the original if found.
• ID proof: Proves you are the same person as on the record.
• Photographs: Are pasted on the form and used for office records.
• Fee receipt: Is your proof of payment and is used to track your request.
• Old marks proof (admit card or result copy): Helps the staff find your record in older registers, which is very important for results more than 10 years old.

Deep Dive: Applying Online vs Offline (Which Is Better?)

Point	Online	Offline
Speed	Faster in most cases	Slower, depends on postal and office visits
Effort	Upload scanned papers from home	Travel to office, stand in a queue
Tracking	Application number and status page	Acknowledgment slip, phone follow-up
Payment	UPI, card, net banking	Challan or demand draft
Risk of mistake	Lower, if the form shows errors	Higher, because staff only check later
Best for	Recent results and tech-friendly students	Old records, or when no online service exists

Our advice: Go online first. If the board has no such service, or your record is too old, go offline and carry original documents along for verification.

Tips for Online Application

• Scan all documents in clear color and in the size the website asks for.
• Use a stable internet connection and save the form often.
• Take a screenshot of the final submit page and of the payment success page.
• Note down your application ID and email it to yourself.

Tips for Offline Application

• Take two sets of all papers, one for the office and one for you.
• Visit in the morning, and avoid the first and last week of a month or exam season if possible.
• Ask the clerk to sign or stamp your copy as proof of receipt.
• If you send by post, use speed post or registered post and keep the receipt.

Real-Life Situations and What to Do

Situation 1: You Need the Mark Sheet Urgently for College Admission

• Download the digital mark sheet from DigiLocker or the result portal right away.
• Ask your school or college for a bonafide or verification letter.
• Tell the admission office that the duplicate is applied for, and show your acknowledgment slip. Many colleges accept this and give you time to submit the final copy.
• Ask your board if they offer a fast-track or tatkal service.

Situation 2: You Need It for a Government or Private Job

• Show the application receipt to HR and request extra time.
• Many employers accept a self-attested photocopy or a digital copy at first, with the original duplicate later.
• Keep your FIR and affidavit copies handy in case HR asks.

Situation 3: You Want to Study or Work Abroad

• Most countries want a verified mark sheet, not only a photocopy.
• First get your duplicate, then ask about attestation from the state or the Ministry of External Affairs (MEA).
• Some countries also ask for an apostille stamp, which is a form of international attestation.
• Some universities abroad use agencies for direct verification from your board. Ask your target university what it needs.
• Start at least 2 to 3 months before your deadline.

Situation 4: Your Result Is Very Old (10, 20 or 30 Years)

• Old records can be in paper registers or archives, so searching takes longer.
• Give as much detail as you can: year, roll number, school name, exam center, full name and father's name.
• Add an old admit card, school leaving certificate or a friend's reference if you have one.
• Be patient and follow up politely every 2 to 3 weeks.

Situation 5: Your Name or Date of Birth Is Different Now

• If you changed your name after marriage or by gazette, attach the marriage certificate or gazette notification.
• If the old record has an error, ask for a correction along with your duplicate request. Many boards accept both in one form, with extra proof.
• Do not delay. Name mismatch is the biggest reason for rejection and delay.

Situation 6: The School or Institute Has Closed Down

• Contact the board or university directly, because the result record stays with them.
• If the college was affiliated with a university, ask the university exam section.
• Take help from the District Education Officer (DEO) or the state education department if needed.

Expected Timeline (What Happens After You Apply)

Stage	What Happens	Usual Time
Day 1	You submit the form, documents and fee	Same day
Day 2 to 7	Office checks documents and your identity	Up to 1 week
Week 2 to 3	Staff match your record in the result database or register	1 to 2 weeks
Week 3 to 5	Duplicate is printed, signed and approved	1 to 2 weeks
Week 4 to 6	Dispatch by post, or ready for pickup	A few days

These times are only a rough guide. Busy seasons like result time and admission season can add delay.

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Beware of Fraud and Fake Agents

Because many people are in a hurry, fake agents and fake websites target students who lost documents.

Red flags:

• Anyone who says "I will get it in 1 day without any papers"
• Websites that do not end in .gov.in, .nic.in or .ac.in, or are not linked from the board's real page
• Payment asked through a personal bank or UPI account
• No receipt and no application number
• Requests for your OTP, Aadhaar number or banking details that have nothing to do with the fee

Stay safe:

• Start only from the official board or university site.
• Pay only on official payment pages or through official challans.
• Never share OTPs.
• If you face a scam, report it to the cyber crime portal (cybercrime.gov.in) or call 1930.

What If Your Application Gets Rejected? (Troubleshooting Guide)

Reason	Fix
Wrong or unclear details	Correct the form and apply again with clear scans
Missing FIR or affidavit	Get the missing paper and upload it
Name mismatch	Add proof like gazette, marriage certificate or school record
Wrong fee amount	Pay the difference and send the proof
Record not found	Add admit card, old result copy and exact year and center
Wrong office	Apply to the correct regional office or exam section
No reply for a long time	Send a polite reminder with your application ID, then meet the officer or use the grievance portal

A rejection is not the end. Most cases are solved once the right paper is added.

Your Final Checklist Before You Submit

• ☐ Lost report or FIR copy taken
• ☐ Affidavit on stamp paper, notarized
• ☐ Application form filled with correct spelling
• ☐ ID proof copy (self-attested)
• ☐ Passport-size photographs
• ☐ Old marks proof or admit card copy
• ☐ Fee paid and receipt saved
• ☐ Two sets of photocopies made
• ☐ Phone number and email double-checked
• ☐ Acknowledgment slip or application number noted

How to Never Lose Your Documents Again

1. Scan every certificate in color at good quality and save it on your phone, Google Drive and an email draft.
2. Upload to DigiLocker to get a government-backed digital copy.
3. Keep originals in a waterproof, fire-safe folder. Use plastic sleeves.
4. Share only photocopies with employers and colleges, and never give originals unless it is a must. Write "Only for admission use" on the photocopy and sign it.
5. Make a document index: a small list with the name, number and date of each paper.
6. Tell a trusted family member where the folder is kept.

Final Words

Losing your mark sheet feels stressful, but the fix is simple. Report the loss, prepare your documents, apply to the right office, and track your request. Use DigiLocker to save digital copies so you never face this problem again.

Remember the 5 key points:

1. File an FIR or lost report.
2. Make a notarized affidavit.
3. Apply on the official website or office.
4. Keep all receipts and photocopies.
5. Track your application until you receive the duplicate.